Configuration and Miscellaneous Pro-Tips

A collection of some smaller, miscellaneous pro-tips for optimizing your Sunsama workflow.

Review: Task projections

Pro-tip: Common keyboard shortcuts for navigation and task actions

Pro-tip: Apple Reminders workflow for tasks in shared lists

Pro-tip: daily highlights overview and refresher

Review: Sunsama calendar integration for timeboxing and importing meetings

Pro-tip refresher: Separate work and personal tasks throughout the day

Pro-tip: Basic uses of Toggl Integration

Pro-tip: Common keyboard shortcuts for navigation and task actions

Pro-tip: the powerful Command Bar

Pro-tip: #meetings channel so you can avoid timeboxing to your work calendar

Pro-tip: Color events by calendar or channel

Refresher on showing events in the color of the underlying calendar or the Sunsama channel

Pro-tip: Pending/blocked task advice

Simple tips for managing tasks you’re waiting to continue working on

Tips and tricks for consistent task list ordering

Settings and tips to help maintain your preferred task list order

Automatically Stop Slack Distractions via Sunsama

Disable Slack and Teams notifications when you're working on a task in Sunsama.

Showing tasks in a list via Search

With the new search functionality, it easier to find old tasks without endlessly scrolling or using the calendar.

How to stay in focus mode

Integrating Notion Notifications

In this guide, we'll show you how to stitch together a homemade version of a Notion Notifications/Mentions integration via the Sunsama Email integration.

Setup

Create a filter and label in your inbox · 0:43

In your mail client search for Notion, then select a single message that looks like a mention or notification.
Click the "..." menu at the top and click "Filter messages like this"
Click "Create Filter"
Pick "Apply the label..." and create a new label like "Notion Notifications".
If you want this to apply to previous notifications, also select "Also apply to matching conversations"

Browse Notion Notifications in Sunsama · 1:52

Open the Gmail (or Outlook integration) in Sunsama and from the main label dropdown, select "Notion Notifications" and make sure to uncheck "Inbox" or the currently selected label

Drag Notifications in · 2:26

You can now click on any email to see a preview and drag the task into your Sunsama task list.

That's all it takes to set up your own home-spun integration with your Notion Notifications!

Best practices

Navigate to your email automations tab to control Sunsama's behavior when you drag a Notion notification in.
When setting up your filter make sure to use the options for "Mark as read" or "Skip inbox" if you don't want these items cluttering your inboxes.
You can follow this procedure for just about any product that delivers email notifications.