Archive
The archive is where tasks go after they've rolled over multiple days in a row without any completion activity.
Purpose
Prevent your task list from getting cluttered with stale tasks that keep rolling over.
Walkthrough
How to use
Introduction · 0:00
Tasks end up in the archive because they have rolled over as incomplete several consecutive days in a row. If a task has been captured by the archive, you'll see:
- a "N tasks moved to archive" callout at the bottom of your task list
- a number badge on the archive icon (crescent moon) in the right hand panel.
Accessing the archive · 1:21
Open your archive by:
- Clicking the "moon icon" in the right hand panel
- Use the keyboard shortcuts
Shift A
- Use the command palette
- Clicking the callout at the bottom of your task list if it's showing.
Changing your archive setting · 1:33
- You can disable auto-archiving by clicking the toggle switch at the top of the archive panel
- You can change when things move into the archive by clicking the "N consecutive days" dropdown at the top of the archive panel.
Triaging your archive · 2:34
When tasks roll into the archive, it's a good time to consider why they ended up there and remedy it. Tasks typically show up in the archive because:
- They're not actually that important and don't need to be worked on anytime soon, in which case you may delete the task or move it to the backlog.
- Your day has more tasks than you can reasonably accomplish and there's no room for it, in which case you may need to try to plan less work going forward.
- The task is important but you are procrastinating working on it, in which case you should move it back into a task list, and make sure you block off time to work on it.
Best practices
- If you're not sure where a task went, check your archive. You'll see a badge next to the archive icon whenever a new task is archived.
- If you notice important tasks are getting archived, consider expanding the archive threshold from four days or disabling auto-archive entirely.
- Consider creating a recurring task called "Review Archive" to remind you to check your archive so you don't lose sight of tasks that end up there.
Updated about 1 month ago