Account Settings

Configure the display and functionality of your workspace to your personal preferences.

Accessing Settings

There are three ways to access your account settings:

1. Go directly to https://app.sunsama.com/settings
2. Use the Command Palette (CMD K) and search for settings
3. Use the main dropdown in the app (in the top left corner)

General

Time zone

Sets the timezone across all your devices.

Time zone alert

Display a notification when your timezone changes. We recommend keeping this enabled.

Time format

Choose how times are displayed: match your device region, 24-hour, or 12-hour AM/PM. Requires a page refresh to take effect.

Start of week

Configure your calendar layouts to begin on Sunday or Monday.

Default view

Choose where Sunsama opens, and where you land when you finish daily planning:

• Today (default): The Today view
• Board: A kanban of your daily task lists
• Calendar: Your calendar in the center panel, with your task list beside it

Count planned time as actual time

When enabled, your planned time will be used as actual time when no actual time has been recorded.

Auto-sort tasks

When enabled, Sunsama automatically positions tasks in your daily list based on priority, scheduled times, and your manual pins. See Auto-sort for details.

New task position

Controls where new tasks land in the day’s list. If auto-sort is enabled, affects whether new tasks go above or below similar tasks.

Task rollover position

Determine whether incomplete tasks move to the top or bottom of the next day’s list.

• Bottom: Best for unimportant stragglers
• Top: Best for important incomplete tasks

This also affects chronological sorting of unscheduled tasks.

Priority rollover

Selects which daily priority levels persist across days instead of resetting each day. If no priority levels are selected, all task priorities reset when a task rolls over.

Workload threshold

Set your daily workload capacity in hours. You will see color-coded warnings when you are overcommitted.

You can also set a Custom by day threshold for per-day workload limits.

Display

Calendar event color

Two options:

• Color by channel: Show events in their channel/context color or calendar color
• Color by calendar: Always use the associated calendar color

Hide completed tasks in task list

Toggle to remove completed tasks from today’s view.

You can reveal hidden completed tasks by clicking the “N tasks completed” text.

Hide completed tasks in calendar

Toggle the green checkboxes that show task completion times on the calendar.

Support chat bubble

Toggle the Intercom support bubble in the bottom right corner. You can always reach support at support@sunsama.com.

Dark mode

Enable dark mode. The “System” option matches your OS/browser setting.

Enabled celebration animations

Choose which moments get a celebration: completing the daily planning ritual, completing the daily shutdown ritual, and completing all tasks for today. All three are on by default.

Celebration type

Choose Confetti, Sparkles, Emoji or Random. This only appears when at least one celebration is on.

Disable spellcheck

Turn off red squiggly underlines in task notes and editors. Useful if you write in a language that differs from your OS locale.

Rituals

When do you plan your day

Select the time your automatic daily planning prompt appears.

• If set to 3 PM or later, it plans the next day
• If set before 3 PM, it plans the current day
• This also determines when you receive reminders

You can manually trigger daily planning with the P keyboard shortcut if automated planning is disabled.

Automated daily planning

Toggle whether the daily planning ritual displays automatically at your scheduled time.

Automatically rollover tasks during evening planning

Only shown when your daily planning time is 3 PM or later and Agentic Daily Planning is off.

• On: Automatically rolls over incomplete tasks to tomorrow
• Off: Shows a prompt letting you select which tasks to roll over

Automated daily shutdown

Toggle whether the daily shutdown ritual displays automatically.

You can also access daily shutdown via the O shortcut or the left panel.

End of day message

Three options:

• Daily encouragement: Rotating motivational quotes
• No message: No message displayed
• Custom message: Enter your own static text

When do you plan your week

Select the day and time your weekly planning prompt appears.

Automated weekly planning

Toggle whether the weekly planning prompt appears automatically at your scheduled time.

Combine weekly review and weekly planning

Merge the review and planning flows into one combined ritual. When enabled, the separate weekly review settings are hidden.

When do you review your week

Select the day and time your weekly review prompt appears.

Automated weekly review

Toggle whether the weekly review prompt appears automatically.

Include weekends during reviews

Determines whether weekends are included in the data shown during daily and weekly reflections.

Default channel for rituals tasks

Set the channel used for Daily Planning, Daily Shutdown, Weekly Planning, and Weekly Review tasks.

When do you want to receive the draft of your daily highlights?

Select the days and times you want to receive your daily highlights email draft. Disable by unselecting all days.

Timeboxing

Visualize projected time for tasks on calendar

Show projections of when to work on your tasks on your calendar. On by default. See the Playlist method.

Strongly differentiate task projections on calendar

Show task projections as more transparent than regular events. This only appears when projections are on.

Visualize actual time for tasks on calendar

Show the time you tracked working on a task on your calendar. On by default.

Hide planned time for completed tasks on calendar

Once a task is complete, stop showing its planned time blocks on the calendar. Off by default. This only appears when actual time is shown.

Pick which calendars tasks are scheduled to

Click the “Calendar Settings” button to configure which calendar working sessions are created on.

Calendar reminders for timeboxed tasks

Override the underlying calendar’s reminder settings for Sunsama tasks.

Calendar availability for timeboxed tasks

• Show as busy: Indicates you are unavailable to people who can see your calendar
• Show as available: Displays the task on your calendar without blocking your availability

Calendar privacy of timeboxed tasks

Three options:

• Calendar default: Honor the calendar’s default privacy setting
• Private: Hide task details from colleagues with calendar access
• Public: Show tasks to colleagues

Auto-scheduling gap

Set breathing room between calendar items and auto-scheduled tasks.

Default duration when scheduling tasks

How long a working session is when you drag a task onto the calendar and it has no planned time. Planned time left on a task takes priority.

Auto-reschedule tasks when they conflict

Automatically shift conflicting tasks to the next available time slot.

Auto-reschedule when a task is completed ahead of schedule

Automatically adjust the scheduled end time and shift remaining tasks forward when you finish early.

Rigid recurring task scheduling by default

When a recurring task has a start time, schedule it as close to that time as possible, rather than treating the time as a rough guide. This is the default for new recurring tasks; each task can override it with its own Rigid scheduling toggle. See Recurring Tasks.

Schedule

Your schedule tells Sunsama when you’re available to work. Auto-scheduling only places tasks inside it.

Default schedule

Set a start and end time for each day of the week. The default is 9:00 AM to 5:00 PM every day. To change just one day, drag the Start and End lines on the calendar for that day.

Custom schedule per-channel

Give a channel its own hours, like evenings for a side project. These replace your default schedule for tasks in that channel.

1. Click Add a custom schedule for a channel and pick the channel.
2. Set start and end times for each day. Click Add to add a second time range on the same day, or Remove to delete one. A day with no time range shows Unavailable.

Keyboard Shortcuts

Keyboard shortcuts

Master toggle for all keyboard shortcuts.

Global keyboard shortcuts

Customizable shortcut combinations (requires the desktop app). Each one has its own on/off toggle.

Add task

Global shortcut to add a task from anywhere.

• Default: CMD/Ctrl Shift A

Toggle focus bar timer

Shown in the app as Play/pause timer. Starts or stops the current task timer.

• Default: CMD/Ctrl Shift Space

Toggle focus bar

Show or hide the focus bar.

• Off by default. Once you turn it on, the keys are CMD/Ctrl Shift F

Focus

Enter focus mode after starting timer

Automatically enter focus mode when you start a task timer.

Reminder to take breaks

Automatically suggest breaks after extended work periods. Requires the desktop app.

Default time between breaks

Configure your preferred work duration before being reminded to take a break.

Default break duration

Set your preferred break length.

Default focus mode timer

Choose between the default task timer or pomodoro timer when entering focus mode.

Focus Bar

Show when focusing

Display the focus bar when entering focus mode.

Show when timing

Display the focus bar when starting a task timer.

Play/pause timer

Customizable global keyboard shortcut to start or stop the current task timer (requires the desktop app).

• Default: CMD/Ctrl Shift Space

Toggle focus bar

Customizable global keyboard shortcut to show or hide the focus bar (requires the desktop app).

• Off by default. Once you turn it on, the keys are CMD/Ctrl Shift F

macOS Menu Bar

Access your tasks, upcoming meetings and timer controls from the macOS menu bar without switching to Sunsama. These settings require the desktop app on a Mac. See Menu bar.

Show menu bar icon

Show the Sunsama icon in the macOS menu bar. On by default.

Ticking timer

Show the timer ticking every second. When off, it shows the nearest minute. On by default.

Show task name

Show the current task name next to the timer. On by default.

Focus Sounds

Control the sounds and notification behavior of your Focus Bar and Menu Bar.

Enable timer sounds

Play a sound when a timer reaches the end. The sound settings below appear when this is on.

Default sound

Select the sound that plays when a task timer completes.

Pomodoro sound

Select the sounds that play when breaks start and end.

Volume

Set how loud the sound is.

When to trigger reminder

Choose when to be reminded that you’ve reached the planned time for a task: 10 minutes remaining, 5 minutes remaining, or 0 minutes remaining. Only 0 is on by default.

AI

AI Assistant

Use Sunny, your AI assistant, directly in the app. On by default. See Sunny.

Channel recommendations

Analyzes your task history and suggests channels for new unassigned tasks. By default, suggestions are auto-applied.

Planned time recommendations

Automatically assigns planned time estimates based on your task history. For a task unlike ones you’ve planned before, an AI estimate from the task’s title is used, or combined with your history.

Planned time recommendations for subtasks

When enabled, automatically assigns planned time for subtasks as well.

Weekly objective recommendations

Link new tasks to the weekly objective they move forward. On by default.

AI Summary Language

Select the language used for daily highlights AI summaries.

Automatic summaries

AI summarizes your tasks and activity for your daily highlights in the background each day. This is on by default; turn it off here to stop automatic summaries.

Notifications

Choose how Sunsama notifies you. Each row has a checkbox per channel: Slack, Email and Mobile (push notifications in the Sunsama iPhone and Android apps). To use Slack, connect the Slack integration first.

New accounts start with email on and Slack and mobile off.

Tasks

Get notified when a task you follow is created, assigned to a new person, completed, or gets a comment.

Daily highlights

Get notified when someone views your daily highlights, or comments on them or replies to your comments. This only appears if you use daily highlights.

Timers

Get a mobile notification when a timer has been running for a long time, so you can stop one you forgot about. Choose how long to wait, from 30 minutes to 12 hours. The default is 4 hours.

Product updates

Get occasional emails about improvements to Sunsama.

Profile

Change your name and profile picture.

Account Management

Change or Set password

Create a new password or modify your existing password for email/password sign-in.

Two-factor authentication

Ask for a 6-digit code from an authenticator app every time you sign in, on top of your password or Google/Microsoft sign-in. Sunsama uses TOTP, so 1Password, Authy, Google Authenticator, Bitwarden, and the built-in Passwords app on iOS and macOS all work. Setup is per-person, not per-workspace, and once it’s on it applies everywhere you sign in — web, desktop, iOS, and Android.

Sunsama shows you ten backup codes when you turn it on, and shows them once. Each one signs you in a single time. Store them where you can reach them without your phone, because they are stored hashed and cannot be shown or emailed to you again.

If you no longer have your authenticator app, use a backup code — both the sign-in screen and this settings section accept one in place of a 6-digit code, so you can turn 2FA off or move it to a new phone without the old device. If you’ve lost your authenticator app and all ten backup codes, write to support@sunsama.com from the email address on your account and we’ll verify the account is yours before removing the second factor.

If your workspace signs in through your company’s identity provider, your admin manages 2FA there and this section will say so.

Change primary email

Update the primary email address on your account.

Export my data

Generate a CSV or JSON file containing your task data:

• Task name
• Notes
• Assignee
• Created, completed and start dates
• Due date
• Comments
• Subtasks
• Channel and context
• Weekly objective
• Planned time, actual time and scheduled times
• Integration and link
• Recurrence
• Backlog priority
• Daily priority — every priority set for the task, plus the most recent one on its own

Data is exported from your primary workspace only.

Logout all sessions

Log out of Sunsama across all your devices, including the one you are using.

This also disconnects every app and agent you have connected to your account, such as MCP clients. They lose access immediately and need your approval again to reconnect. An access token a connected app already holds can keep working for up to 10 minutes before it expires.

Delete account

Permanently delete your account and all associated data.

Mobile app

The Sunsama iPhone and Android apps have their own settings. See Mobile app settings.