Email Forwarding

Convert emails into tasks by forwarding them to Sunsama.

Email forwarding lets you transform emails into tasks that appear on today’s list or within the backlog by sending messages to a Sunsama forwarding address.

How to use

Get your forwarding address

Go to Settings > Integrations > Email to find your two email forwarding addresses. One adds tasks to today’s list and the other adds them to your backlog. The backlog address is the same with +backlog before the @:

• Today: sunsama_hq+dQRrmNjANrXvPoKqL@email.sunsama.com
• Backlog: sunsama_hq+dQRrmNjANrXvPoKqL+backlog@email.sunsama.com

Click Copy email address to copy the today address. Copy the backlog address from the text.

Sending a task to Sunsama

Tasks can be added by including the forwarding address as an email recipient. Forwarding, replying-to, cc-ing, and bcc-ing will all work.

• The email’s subject becomes the task title, so an email needs a subject. Without one, no task is created.
• The body is not copied into the task notes. It appears in the email preview, described below.
• Attachments are not included, and emails over 35 MB fail.
• The task is assigned to you, in your default channel if you have one. A task sent to the today address lands on today’s list in your time zone.

If nothing shows up, copy the address again from your settings and check that it matches your account.

Previews

Within Sunsama, you’ll see the forwarded email on the task. Clicking into it displays a full preview of the sent message. Only you can see the preview.

Best practices

• Add your forwarding addresses to your mail program’s contacts for quick access during email processing.
• Use the email forwarding address with tools like Zapier or IFTTT for automatic task additions when Sunsama lacks a direct integration.