How to Expense Sunsama

A guide to getting your company to cover the cost of your Sunsama subscription.

If Sunsama helps you stay focused, plan better, and avoid burnout (spoiler: it does), there’s a good chance your company will cover the cost.

Whether you’re at a fast-paced startup or a sprawling enterprise, most companies have budget for tools that make employees more productive and less stressed.

Here’s why it’s worth the effort

Sunsama isn’t just another app — it’s a system that helps you work better without burning out. Here’s what your manager or finance team gets in return:

  • Fewer dropped balls. Less chaos, more clarity, better execution.
  • Less burnout risk. Daily planning and shutdowns help people actually disconnect at the end of the day.
  • More focused work hours. Sunsama helps block distractions and align work to real priorities.
  • It costs less than one missed meeting. Seriously — one hour of lost productivity costs more than a month of Sunsama.
  • Employees stick around longer. Burnout is expensive. Clarity and calm aren’t.

How to get it covered

Step 1: Ask nicely (but know your worth)

Don’t overthink it. Most managers are happy to greenlight tools that help their team actually get stuff done — especially when it reduces burnout and mental clutter. Productivity, focus, and balance are a win for everyone.

Step 2: Send this script

Copy, paste, and send via Slack, email, or whatever your org uses for internal comms:

Subject: Requesting Sunsama for productivity and planning

Hey [Manager’s Name],

I’ve been using a tool called Sunsama to help me plan my day, stay focused, and avoid overcommitting. It pulls in my calendar, tasks, and emails so I can work with more clarity and less stress.

It’s been a game changer for how I manage my workload. The subscription is $20/month, and I’d like to expense it as a productivity or wellness tool.

Happy to provide more details or walk through how it works. Let me know if you need anything from me. Thanks!

Step 3: Add to your next expense report

Log it under:

  • “Professional Development”
  • “Productivity Tools”
  • “Software Subscription”
  • Or our personal favorite: “Preventative Burnout Measures”

Optional paths (for the more corporate crowd)

Route it through HR as a health benefit

Many companies now offer wellness stipends or mental health budgets. Sunsama supports focus, reduces stress, and promotes healthy work habits. That qualifies in most handbooks — yes, even the ones no one reads.

Have IT questions? Let us handle it

If your IT or procurement team needs vendor info, security documentation, or a walkthrough of what Sunsama actually does, just send them our way: support@sunsama.com. We’ll take care of it.