Planning Pro-tips

Video tutorials for planning techniques including projections, scheduling, and weekly planning in Sunsama.

Pro-tip: using unique recurring task series for daily themes

Review: Task projections

Pro-tip: how to use Schedule settings for projections and planning

Pro-tip: Using projections and calendar view to plan week ahead

Pro-tip: repeating calendar events for optional habits

Pro-tip: Timebox a parent “bucket” task to create a time slot for merged tasks

Pro-tip: Tips for building your task list during Daily Planning

Pro-tip: should routine to-dos be recurring tasks or repeating events?

Pro-tip: Using objectives to prioritize and block time in advance

Separate work and personal tasks throughout the day

Filter Sunsama by #work or #personal context to effectively separate them as needed throughout the day.

Common use case example for creating weekly objective

Alex demonstrates a straightforward, real-world application for establishing and organizing fresh weekly objectives.

List high level goals in an integrated tool for easy reference

For quick referencing of your long term, high level goals for help in guiding your planning in Sunsama.

Auto-schedule many tasks in advance

Using just X and arrow keys, auto-schedule a week or month’s worth of tasks in advance in a few seconds.

How should I fit Lunch into my schedule?

Techniques for blocking out recurring, essential, non-work related events.

Using Google Focus Time events to block availability but allow auto-scheduling

Use Google Focus Time calendar events to prevent meeting booking, but still auto-schedule your Sunsama tasks during this time.

Planning an entire week in Sunsama

Use Calendar View to plan your week ahead.

Splitting a task on the calendar and multi-day tasks

Tips for splitting a task into multiple timeboxes on today’s calendar, and overview of techniques for dealing with multi-day tasks.

Using Objectives to plan backwards from a deadline

Use weekly objectives to plan aligned tasks that lead up to a deadline or due date.

Use recurring task notes for accurate, quick, personalized reflections

Use the notes of recurring tasks to help you write better ritual reflections.

How to manage your tasks ahead of vacation or OOO days

Tips for managing your Sunsama tasks ahead of holiday or vacation time.