Google Tasks Integration
Connect Google Tasks to Sunsama to browse, import, and sync your tasks.
Bring your Google Tasks into your daily plan. Browse your lists in a panel beside your task list, drag in what you’ll work on today, and edit the Google task without leaving Sunsama.
Installation
Go to Settings > Integrations > Google Tasks, or open Google Tasks in the right hand panel, and click Add Google Tasks account. To connect another Google account, click Add Google Tasks account again.
The same settings page has an Include your activity from this tool in your Daily Highlights? toggle, and lets you Reconnect or Remove each account.
Browsing and importing tasks
Open Google Tasks in the right hand panel.
Changing Google Tasks account
If you’ve connected more than one account, click the avatar in the top right corner of the panel and choose another account.
Viewing lists
Click the list title at the top of the panel (usually “My Tasks”) to switch lists, or type in the List: search box to find one. Tasks appear in the same order as in Google Tasks. To find a task in the current list, type in the search box.
Viewing task details
Click a task in the panel to open it. You can edit it there, the same way as inside an imported task (see Editing the Google task from Sunsama).
Importing tasks
When you’re ready to work on a Google task, pull it into your plan:
- Drag the task from the Google Tasks panel onto your task list.
- To timebox it right away, switch to calendar view (
J) and drag the task onto your calendar at the time you’ll work on it. Sunsama adds the task to that day and creates a working session on your calendar. - Click the task and choose Add to today (or hover and press
S), pick another date, or add it to your backlog.
The task’s subtasks come along as Sunsama subtasks.
Filtering your view
Click Filter to narrow the list:
- Filter by imported: tasks you’ve already imported are hidden by default. Choose Include imported tasks to show them.
- Filter by completion: choose Include completed to show finished tasks.
- Filter by subtasks: choose Hide subtasks to show only top-level tasks.
- Filter by due soon: show only tasks that are recently past due or due in the next 7 days.
Click Sort to sort by due date.
Interacting with imported tasks
An imported Google task becomes a Sunsama task linked to the original. Click the Google Tasks icon on the task (or hover and press G) to open it in Google Tasks.
Editing the Google task from Sunsama
Open the Sunsama task to see the Google task inside it. Changes you make there are saved straight to Google Tasks. You can:
- Complete or reopen the task and its subtasks
- Rename the task or a subtask
- Edit the details
- Set, change, or clear the due date
The arrow next to the title opens the task in Google Tasks. Links the task was created from, such as a Google Doc, are listed under Created from.
If you connected your account before editing was available, Sunsama only has read access. The preview says Sunsama cannot edit this task; click Grant access to reconnect with edit access.
The Sunsama task works like a worksheet for the Google task. Add notes, subtasks, time tracking and comments there without touching the task in Google Tasks.
Understanding synced fields
Completion is the only field that stays in sync, and only from Sunsama to Google Tasks: completing the task in Sunsama completes it in Google Tasks, and un-completing it reopens it. See Automations.
Dates are not synced. The Google Tasks due date isn’t linked to the Sunsama start date or due date, so change it from the preview inside the task.
Keep Google Tasks in sync via automations
Open the Google Tasks panel and click the Automations tab.
Completion automations
What actions should Sunsama take when you complete an imported task?
Complete in Google Tasks
Completing the task in Sunsama also completes it in Google Tasks, and un-completing it reopens it. On by default.
Task export to Google Tasks
Export a task to Google Tasks
Drag and drop a task into your Google Tasks panel to export it. This removes the task from Sunsama and creates a task in the list you’re viewing, with the title, notes, due date, and subtasks carried over.
Copy a task to Google Tasks
Hold ⌘ (Mac) or Ctrl (Windows) while you drag to copy the task instead. The task stays in Sunsama, linked to the new Google Tasks task, and the Google Tasks task has a link back to it.
To undo an export, press ⌘ Z (Mac) or Ctrl Z (Windows) within a minute. The first time you export, Sunsama also shows an Undo button.
Sunny and Autoplan
Sunny can read your Google Tasks when you ask about them, for example “what’s due in Google Tasks this week?”. Autoplan also looks at Google Tasks when it drafts your day. To stop Autoplan from using Google Tasks, open Integrations on the daily planning screen and turn Google Tasks off.
Troubleshooting and FAQ
Due dates with time
Google Tasks only shares a task’s due date with Sunsama, not its time. That’s one reason Sunsama doesn’t sync dates with Google Tasks.